Are you planning an event? Are you overwhelmed by what you are about to face? Don't worry, follow our guide to a perfect event, sit back and enjoy!
4 to 6 weeks before your event: (sooner in prime months)
- Decide on a date and time for your event
- Decide on your event location and venue
- Select a theme for your event
- Call and book a caterer or just call me..I know a really good one :-)
- Contact Equipment Rentals or just let Berkley's Staff take care of it
- Send out your invites
- Decide on any special activities or games
2 weeks prior to event:
- Call and Confirm venue
- Call to confirm equipment
- If your event is outdoors think about the weather
- Do you need sidewalls for the tent,lights,heat anf afns etc..?
- Call Berkley to confirm food items,number and details
- Make a list of everything that still needs to be completed before evnt takes place
- Finalize head count..be flexible. This is very important! If your final head count is 50 guest then that is how much food I will need to bring but if you only have 10 guest show you are still responsible for the 50 head count.
- Always order a few extra..you never know who will show up unexpectedly
- You never want to undercut yourself and come up short on food
One week prior to event:
- Give Berkley final or minimum head count
- Plan for landscaping (if you are renting tents or equipment) this should be done a couple days before
- Make a polite but stern call to your invites that have yet to r.s.v.p. and tell them to cancel all plans and be at your event
THE DAY BEFORE YOUR EVENT:
- Make arrangements for beverage deivery and ice ( this way your not trying to cool soda,beer and wine the day of the event.)
- Check for ample amounts of film and batteries
THE DAY OF THE EVENT:
- Prepare last minute Food and beverages
- Put all outdoor decorations,blow up balloons, ect..
- Start the music to set the mood
- Allow yourself plenty of time to get showered and ready for the big day ahead!
- Place disposable cameras around to capture memories
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